The General Data Protection Regulation (GDPR) is a Regulation which the European Parliament, the Council of the European Union and European Commission intend to use to strengthen and unify data protection for all individuals within the European Union (EU).  It also addresses the export of personal data outside the EU and it will be enforced from 25 May 2018.

Excalibur Cleaning Limited is aware of its obligations and responsibilities to GDPR and is committed to ensure full compliance with the regulation.

Data Protection

Excalibur Cleaning Limited may be required to collect, process and store data which relates to its stakeholders, including our employees, customers, suppliers, etc., in order for the company to carry out its duties, rights and obligations. All information and data stored, is done securely and in accordance with the principles of the Data Protection Act 1998. The company may require to change its data protection procedures from time to time to continue to comply with changing legislation.

The information will be used primarily for personnel, administrative and payroll purposes, however there may be other requirements for data collection in association with the company’s business operations. The company will adopt appropriate organisational and technical measures to prevent any unauthorised use or unlawful processing or disclosure of personal data.

Personal Employee Data

We may require, in the case of our employees, to collect personal data, this may include:

Name, Address, Next of Kin, Date of Birth;

Job Title or Profession;

Contact Telephone Number(s) or Email Address;

Bank Information;

Health Conditions;

Any Alleged Offences and/or Criminal Convictions.

Some of this data is classed as “sensitive personal data”. This may include information relating to racial or ethnic origin, trade union membership, physical or mental health or existing medical conditions, and any alleged offences and/or criminal convictions.

Employees applying for a job at Excalibur Cleaning Limited will be asked to provide/confirm their personal and/or sensitive personal data as required. By providing this information, the employee will allow consent to Excalibur Cleaning Limited collecting, processing and storing this information.

Other Stakeholders Data

We will require to process customer and supplier information which includes their address, contact information (including key contacts, telephone numbers, emails), site specific information etc. We are committed to ensuring that your information is secure and have put in place procedures to ensure that your information is held securely and safeguarded at all times.

We may occasionally send out promotional literature or information on new services or products which we think you may find interesting. We may also send out information on changes in legislation which may affect the services we, or our sub-contractors provide to our customers. We may contact you by email to provide information at periodic intervals.

Cookies and Website

Cookies are small files which are created and stored on a device (e.g. PC, laptop, mobile phone, tablet, etc) when searching the internet using a browser or when you visit a website. Cookies are commonly used to assist and improve user’s browsing experience and to provide relevant content, services and advertising, in particular on future visits to the website.

We can confirm that the company’s website does not currently use cookies to capture browsing information in any way and, other than of our ‘contact form’, the company website does not capture any personal information or data. The information captured on the contact form is sent in the form of an email which is received by the Office Manager to respond as per the enquiry. This information will be held for no longer than 3 months, unless the nature of the initial enquiry becomes a confirmed contract or job, in which case information will be held on the job file which you can request to access personal information from under the terms of the Data Protection Act 1998.

The company’s Data Protection Policy Statement only covers the information captured within this website. It does not cover any information captured by links from this website to other third-party websites and therefore we cannot be responsible for the protection and privacy of any information which you provide whilst visiting a third-party site. You should always exercise caution and check the privacy statement applicable to the website in use.

By using our website, you consent to our website’s privacy policy.

Disclosure of Data

We recognise the importance of correct and lawful processing and therefore the data you provide will only be used for internal purposes, and only where necessary will be forwarded to a third–party (e.g. HMRC, the pension provider, enforcement agencies or relevant authorities) to comply with legislation, to enforce policies, protect our property or safety. The company do not sell, trade or transfer information to external parties.

Disclosure of some personal data may also be made to other entities not identified above where it is a legal requirement to do so. This will only ever be done in accordance with the Data Protection Act 1998, and your consent will be sought where necessary.

The company will retain your personal data as long as necessary for the purposes described above. After termination of your employment Excalibur Cleaning Limited is required to hold your personal data for a period of time to satisfy statutory/legal obligations or for administrative purposes.

Rights under the Data Protection Act

Where the Act classifies you as a ‘Data Subject’, you have a number of rights under the Act. This includes the right to:

More information on your rights and the Data Protection is available at: www.ico.org.uk